Privacy Policy

Privacy Policy of Henry Stewart Conference Studies LLP, Henry Stewart Publications LLP, Henry Stewart Events Ltd and Henry Stewart Events Inc.(individually and collectively ‘HS’)

1 Introduction
HS take your privacy very seriously. This privacy policy describes how and why we obtain, store and process data which can identify you. We may update this policy from time to time and shall indicate on the web site when changes have been made.

2 The Information we collect

Information may be collected from you when you register with us, or when you contribute to or use some of the advanced features on the site. The information we collect is clearly set out on the web page on which we collect it. In addition, we may collect your IP address and use cookies unless you configure your web browser not to accept them. We may capture your time of access and the pages accessed. 

HS uses third party vendor re-marketing tracking cookies, including the Google Adwords tracking cookie. This means we will continue to show ads to you across the internet, specifically on the Google Content Network (GCN). As always, we respect your privacy and are not collecting any identifiable information using Google's or any other third-party re-marketing system.
The third-party vendors, including Google, whose services we use, will place cookies on web browsers to serve ads based on past visits to our website. Third party vendors, including Google, use cookies to serve ads based on a user's prior visits to our website. This allows us to make special offers and continue to market our services to those who have shown interest in our service.

3 Why we collect it

We collect information about you so that we can personalise your use of the site, assist your use of the site and improve the site generally. Unless you request us not to we may arrange for you to be sent information about products and services from us and third parties (see section 4). You may make a request to opt out at any time. Where national law sets specific requirements concerning the collection or use of data provided by persons in that country and we are aware that a person is in that country we collect and use data in accordance with the specific requirements.

4 Who we disclose it to

4.1 Unless you opt out we may pass on information about you as an individual (as opposed to aggregate information) to third parties including overseas parties who may then send communications to you to provide information, offers and services that may be of interest to you. You can opt out of receiving direct marketing communications at any time by notifying the sender.

We may disclose details of or grant access to you and your information if required to do so by law or by any Governmental body.

4.3 Your consent is obtained either by registering for an event or otherwise that information provided by you to HS may be used by HS and all persons authorized by HS to contact you by e-mail, phone and/or mail about our or their products and related services, including announcements of special promotions and that all information you provide to HS may be retained by HS and others on one or more databases shared by all HS and third party entities in the UK and internationally. You may opt-out/withdraw this consent at any time by either clicking ‘unsubscribe’ on any communication or by contacting Claire Smyth. Tel: 020 7092 3494, Fax: 020 7404 2081, email: or mail: Henry Stewart Conference Studies LLP, Russell House, 28-30 Little Russell Street, London, WC1A 2HN.

5 Data Protection

Henry Stewart Conference Studies LLP, Henry Stewart Publications LLP and Henry Stewart Events Ltd are each registered with the Information Commissioner in the UK as a "data controller" in accordance with the provisions of the Data Protection Act 1998. Further details of the registration are available at We may from time to time transfer your details outside the EEA for processing in accordance with this privacy policy. We will only do this where your information will be treated to UK Data Protection Standards or where you have consented to the transfer.

6 Security
Keeping information about you secure is very important to us and certain sections of the site may encrypt data using SSL or a comparable standard. However, no data transmission over the Internet can be guaranteed to be totally secure. As a result, whilst we strive to protect your personal information, we cannot ensure or warrant the security of any information which you send to us, and you do so at your own risk.

7 Automated decisions

Parts of, and other HS websites and our billing process (including via Streamline e-solutions) are automatic and we may process your personal data as part of the billing process.

8 Accessing and updating your personal information

We will always let you have a copy of personal information we have about you, should you request it, and you may correct it if you wish.

If you have any questions or complaints relating to this Privacy Policy or how we use the personal information we have about you, please contact our Senior Events Executive, Claire Smyth at We will endeavour to respond to you promptly.


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