Managing and Preserving Digital Assets: Securing Long-Term Digital Success

Registration for this series includes access to all sessions to view live and watch again on demand.

Session 1: Digital Preservation for Dummies: Because Your Files Deserve Better
Wednesday June 4, 2025
8AM PDT / 11AM EDT / 4PM BST / 5PM CEST

Objectives:

• Understand the importance of digital preservation and asset management.
• Identify key challenges and build a case for digital preservation.
• Learn basic terminologies and concepts.

Agenda:

• What is Digital Preservation 
  • Overview of Digital Preservation
  • Born-Digital Vs Surrogate Objects
• Importance of Digital Preservation 
  • Definitions and scope
  • Significance for GLAM institutions
  • Case studies and real-world examples
• Challenges in Digital Preservation 
  • Technological obsolescence
  • Data integrity and security
  • Building a case for digital preservation
• Key Concepts and Terminologies 
  • Digital assets, metadata, and digital objects
  • Life cycle of digital assets
  • Preservation strategies: bit-level preservation vs. logical preservation

Session 2: Digital Maturity: Assess and Excel
Thursday June 12, 2025
8AM PDT / 11AM EDT / 4PM BST / 5PM CEST

Objectives:

• Understand levels of digital preservation, standards, and frameworks.
• Assess the digital preservation maturity of participants' institutions.

Agenda:

• Levels of Digital Preservation 
  • NDSA Levels of Digital Preservation
  • Overview of each level
  • Application of levels in institutional settings
• International Standards and Frameworks 
  • OAIS (Open Archival Information System) model
  • TRAC (Trustworthy Repositories Audit & Certification)
  • ISO standards (ISO 14721, ISO 16363)
• Assessing Digital Preservation Maturity 
  • Maturity models and frameworks (e.g. NDSA Levels of Digital Preservation, DPC RAM)
  • Self-assessment tools and exercises
  • Interpreting assessment results and identifying areas for improvement

Session 3: Wrangling Your Digital Assets and Standardizing Your Metadata Practices
Wednesday June 18, 2025
8AM PDT / 11AM EDT / 4PM BST / 5PM CEST

Objectives:

• Understand the components of a digital asset register.
• Learn to develop and maintain a digital asset register.
• Explore various digital preservation strategies and metadata standards.

Agenda:

• Introduction to Digital Asset Registers 
  • Definition and importance
  • Key components: asset metadata, format, location, condition
• Developing a Digital Asset Register 
  • What is a Digital Asset Register and why is it important?
  • Steps to create a register
  • Sample templates and examples
• Overview of Digital Preservation Strategies 
  • Active vs. passive preservation
  • Emulation, migration, and encapsulation
• Digital Preservation Metadata Standards 
  • Importance of metadata in digital preservation
  • Common metadata standards: Dublin Core, METS, PREMIS

Session 4: Data Guardians: Crafting Plans, Navigating Tools, and Embracing the Future
Wednesday June 25, 2025
8AM PDT / 11AM EDT / 4PM BST / 5PM CEST

Objectives:

• Learn to create a comprehensive digital preservation plan.
• Understand tools and software that support digital preservation.
• Review trends and emerging technologies in digital preservation.

Agenda:

• Introduction to Digital Preservation Plans 
  • Definition and purpose
  • Key components: goals, policies, procedures, and responsibilities
• Developing a Comprehensive Digital Preservation Plan 
  • Key components and structure
  • Incorporating assessment results into the plan
  • Setting short-term and long-term goals
  • Plan Templates
• Technical Ecosystem and Digital Preservation 
  • Tools and software for digital preservation
  • Tools and software for asset management
  • Digital preservation is more than just systems
• Trends and Emerging Technologies 
  • AI and machine learning in digital preservation
  • Blockchain for digital asset authenticity
  • Cloud-based solutions and scalability
  • Other emerging technologies and their potential impacts